• Admissions will be charged at all events.
• Please check with the Tournament Director to see what the admissions are for the event your team is attending.  Normally, most sites will have a daily admission pass.
• No gate refunds, nor rain checks, at any time. Tell your players and fans, if play is in doubt due to inclement weather or rain, to wait until play begins to enter park.
• Additionally, in the event of any forfeited game -- there will be no refunds on any gate/admissions.
• Once a fan has paid and entered the park, there are no refunds -- Coaches please convey this information to your fans.

• No outside food and/or beverage is permitted within the facilities.  Please request that your fans comply with this rule.
  • NOTE: If a facility does not have concessions, then you may bring in outside food and/or beverages.  Please check with the facility.
• NOTE: NO ALCOHOL PERMITTED IN THE PARKS AT ANY TIME.

• The Official Indina Heat Roster/Waiver/Release Form must be completed and brought to the Team Registration. The form must have all necessary signatures.  Please note that the Waiver/Release Form is different than the "Team Roster".
• Each team, however, must complete (in advance of the tournament), the on-line Team Roster.
• Teams may have up to twenty (20) players eligible to participate in any Indiana Heat tournament.  Only those players on the roster and attending the event are eligible to receive awards.  Roster must clearly set forth the following information: full name (family and first name), date of birth, full mailing address, telephone number, position played, bat/throw, height/weight, uniform number.
• NOTE: The Official Indina Heat Roster/Waiver/Release Form must be completed in full.  No team will be permitted to start any game of this tournament without the form fully completed in advance.  These forms must be submitted at check-in.

• Teams must check-in one (1) hour prior to their first game at the location where that game is being played.  No team will be permitted to start play without completing the "check-in procedure." 
• All teams must bring all required information to check-in.  No team shall be permitted to start tournament play without all information being completed at check-in.  Coaches -- If your team fails to comply with check-in prior to the start of the first game, your game may be a forfeit.  
• It is mandatory that all teams participating in the tournament register their team before their first game. The Tournament Committee shall meet with the team delegate from each participating team. The team delegate, at registration, should be prepared to present the following information:  In order for a team to be officially "check-in", the following procedure must be fully completed:
  1. TEAM ROSTER: The original copy of the Approved Roster duly signed by the team coach. This form must contain all of the information listed above under the section Team Roster.  All information must be complete and the form must be signed by the player (if 18 years of age) or his parent/legal guardian. NO PLAYER WILL BE ALLOWED TO PLAY WITHOUT A VALID SIGNATURE ON THE MEDICAL WAIVER FORM. NOTE -- There are actually two (2) rosters you must complete -- the on-line roster -- and the Official Indina Heat Roster/Waiver/Release Form
     1. On-Line Roster. The On-Line Roster must have been submitted prior to this event -- please complete the roster now.
  2. INSURANCE VERIFICATION: All teams must submit proof of insurance for each team participating in this event.  If you do not have insurance, you can purchase insurance on-site at "check-in."
  3. TOURNAMENT HOUSING FORM: Each coach must turn in the Tournament Housing Form. This form must be fully completed before the team will be allowed to play their opening game.
     1. Emergency Contact Number. Each team must have, at least, one (1) emergency contact number where they can be easily reached during this event.
  4. BIRTH CERTIFICATE/PASSPORT: The team delegate must present a copy of the birth certificate, drivers license or an original passport for each player listed on the approved roster form. The tournament technical committee will check each document against the roster. A copy of each player's birth certificate will be held by the HEAT officials during the event. Upon completion of play, you may request a return of said copies. You must pick up the copies, as the HEAT will not mail them to you. Additionally, please do not submit "original" birth certificates -- as the HEAT will not be responsible for any loss of birth certificates.
  5. RECEIPT OF TOURNAMENT PACKET: A team is not completed "check-in" until each and every item herein has been completed AND that they have received their Tournament Packet and have reviewed the same.
     1. Acknowledgement Of Review Of Rules And Schedule. Each team will be required to sign a form acknowledging that they have fully reviewed the Tournament Rules and Tournament Schedule -- as placed into the Tournament Packet. In the event there are any changes and/or modifications of the Rules and/or Schedule, the Rules and Schedule delivered to the teams at check-in will control this tournament.
     2. Change In Tournament Format. Due to any last minute changes in teams, weather or any other reasons, the Tournament Director reserves the right to modify the format of this event. Any changes of the format will be posted as soon as possible on-line, placed in the Tournament Packets or announced to the teams during the event.

Failure to produce proper documentation at the game site will result in game forfeiture. ANY TEAM FOUND TO BE USING AN INELIGIBLE PLAYER WILL BE REMOVED FROM THE TOURNAMENT AND FORFEIT ALL GAMES.

• All players must be of the proper age as of May 1st of each year. Age groups are determined by the players age before the first day of May of the current season.
• For purposes of this event, Heat Sports allows one (1) age exception in the high school divisions only (for purposes of high school divisions, they include the 15U, 16U, 17U and 18U divisions). In order to be given an age exception, you must meet the following:
  1. The player cannot be more than one (1) year older than the age division in which he is competing.
  2. The player must be grade level -- for example, if a player just completed the 9th grade (usually a 15U player) than he would be grade level.
  3. The player must be identified prior to the start of the Tournament at check-in.
• Note -- If you fail to announce your exception at "check-in" and submit proof of grade eligibility (most recent report card), then a team CANNOT use an exception for this event.
• No other exceptions to the age rule -- please do not ask.

* Following verification of the athletes by the technical committee there will be no changes of roster permitted under any circumstances for the duration of the tournament.

• PLEASE NOTICE -- At all "corporate events," an All Tournament Team will be announced and posted on the HEAT website following this event. All Tournament Team Selections shall be eligible for the following:
  • Camp/Showcase -- Open to all 15U - 18U athletes.
  • Eligible to be considered for participation on the TEAM MIDWEST, which will travel to 3 to 4 fall tournaments and/or Showcases. TEAM MIDWEST will have teams in the 14U, 16U and 18U Divisions. TEAM MIDWEST will participate in "wooden bat" events to the degree they are available.
  • Names shall be posted on the Indiana Heat "ALL TOURNAMENT TEAM" Listing for this event.
  • Discounted purchases, through Indiana Heat Sports, LLC, of certain key lines of baseball equipment and supplies

• Unless otherwise noted, INDIANA HEAT Baseball Tournaments will be governed by National Federation of High Schools Rules. The Following exceptions to National Federation rules apply:
  1. Game time is forfeit time, unless the delay is caused by the tournament. (Note -- Enforcement of this rule is up to the sound discretion of the Tournament Director. It is the goal of the event to have all teams play all games; if possible).
  2. Game time starts on delivery of first pitch. Home team will be determined by coin flip only during the Pool Play games. During the Championship and/or Elimination Rounds, the "home" team will always be the higher seed. If both teams are the same seed, then a coin flip will be taken (unless the teams have previously played and, if so, "head-to-head" tie-breaker shall be used for the "home team") . The umpires do not need to be present for the coin flip.
  3. Baseballs -- All teams must provide two (2) new baseballs to the home plate umpire prior to the start of the game. The baseballs should be have high school baseball quality. Each team must provide used baseballs as needed during the course of the game. Coaches please see that each team retrieves foul balls on their respective sides.
  4. Player minimum: a team must start with nine (9) players, however, may finish a game (if due to injury or ejection) with 8 players. Penalty: game forfeiture. Team will remain eligible for Championship / Consolation play.
  5. The championship game in each age division will have no time limit.
  6. Run rule remains in effect for the Championship game.
  7. Infield warm-up: There will be no pre-game practice allowed on the game field. Teams may use any non-tournament field and batting tunnels (if available) to warm-up prior to games. However, please check with Tournament Director prior to using any field.
  8. In order to keep the games moving, on deck batters must retrieve all balls that go back to the screen. Coaches, please see that a player or fan is responsible for retrieving all balls hit outside of the field on their respective areas, prior to the start of each game.
  9. 10 & under, 11 & under and 12 & under are not allowed to wear steel cleats.
  10. High school bat weight/length differential rule is waived in the 9U - 14U divisions only! No waiver of the bat rule in the high school divisions.
  11. Adverse weather or rain: HEAT Baseball Tournaments may be played in adverse weather conditions.
  12. In the event of rain or other matters beyond the control of the Tournament Director, the Tournament Director reserves the right to change the tournament format as he sees fit in order to complete the tournament in the scheduled time period.
  13. Tiebreaker - no game will end in a tie. If a game is "tied" at the completion of the time limitation for that age division, then the below-noted tie-breaker shall take effect. Until such time, however, each team shall play the game until the tie is broken.

  The tiebreaker format (once the time limit has expired for that age division) shall be as follows: ** If, after the completion of the time limit, the score is tied, the following tiebreaker will be played to determine a winning team. Starting with the top of the next inning and each half-inning thereafter, the offensive team shall begin its turn at bat with the player who made the last out the previous inning being placed on second base.

  14. Speed-up rule: A "courtesy runner" shall be mandatory to run for the catcher when he reaches base with two outs or is on base when the second out of an inning is made. The runner should be someone that is not previously in the line-up. If this is not possible, then the courtesy runner shall be the last batted out. Prior to 2 outs, the courtesy runner is permissible for the catcher only.
  15. Protests are permitted at time of incident only, with $150.00 to be posted. Game will not continue under protest. Protest committee will rule immediately on all protests. If the protest is not upheld, the $150.00 fee will be forfeited. (Protest Committee shall consist of Tournament Director, Assistant Tournament Director and Head Umpire)
  16. Any player or coach ejected from a game will automatically be suspended for the next game.
  17. Any player or coach ejected from a second game, shall be suspended for the remainder of the tournament. These penalties are for ordinary ejections. The tournament committee reserves the right to hand out stiffer penalties for extraordinary circumstances i.e. Fighting, contact with umpire, etc.
  18. Physical confrontation -- PLEASE BE WARNED -- This tournament has "zero tolerance" for any physical confrontations by players, coaches, fans or anyone else. Upon the first violation, the violating party shall be removed from the facility and the tournament. Once again, absolutely no physical confrontations will be permitted, tolerated and/or found to be acceptable.
  19. Team Forfeiture -- In the event an ejection is made and the ejected party refuses to leave the playing facility, the Tournament Director, at his sole discretion, may elect to declare a forfeiture of the game and/or tournament.
  20. The tournament director shall have final decision on all tournament questions.
  21. The Tournament Committee's interpretation of the aforementioned rules and regulations shall be final.
  22. The Tournament Committee reserves the right to decide all tournament matters.

• A team may use a designated hitter for any player in the line-up. The designated hitter must be declared prior to the game and listed on the line-up card. Once the D-H takes a defensive position, or when the defensive player steps in the batter’s box, the D-H is thereafter eliminated from the game. When the D-H is eliminated from the game, the player removed may not re-enter in any other capacity.

  The DH may only be used in 15U through 18U divisions.
  EH -- Extra Hitter -- is permitted in the 9U -- 14U Divisions.

• INNINGS PER GAME -- The 9U through 12U divisions will play six (6) innings, whereas the 13U through 18U divisions will play seven (7) innings. The games may be shorter based upon "mercy rules", time limitations and/or weather.
• Time Limit is defined as no new inning may start after the time limit expires. Should an inning begin before the end of the time period and carry beyond the time limit, the inning will be played in its entirety.
• NEW INNING -- A new inning begins upon the last out of the previous inning.

Complete game: Ages: 9U through 12U (4 innings) / Ages 13 - 18 - 5 innings (except in rain shortened games -- please review those rules)

• Each team will be provide with a "rain" information number at check-in. We recommend this number be given to managers only. Please do not give this number to team families as this can cause an excess of calls - and managers may be unable to get through as needed. Please check with Tournament Director about "rain" information for this event.
  • As a general rule, the Heat office number -- 812-339-0853 -- will be used as a weather "hotline" during tournament weekends.
• Each team is required to provide the Tournament Director with a telephone number(s) where each team can be reached during their participation in this event.
• At certain events, the Heat is able to post "rain" information on the website. So, please attempt to access "rain information" via the website as well.

• A game shall be ruled as official and complete if it is called by umpires or the tournament director due to rain, inclement weather, lighting failure, or other reasons beyond our control, provided 4 innings have been completed. A game may be called as official if the home team is leading after the visitors have played 4 complete innings. If four innings have not been completed, the game shall be suspended, and resumed from that point, when safe play can be resumed. As to whether a game is called as complete or not, shall be left to the sole discretion of the Tournament Director.

• All ties and "seeding" for Championship Round shall be settled as follows (in order):
  • Head to head competition
  • Run differential (teams shall be awarded up to a plus "10" runs for victories and up to a minus "10" runs for any loss. For example, if Team "A" beats Team "B" by "7" runs. Team "A" shall have a plus "7", whereas Team B shall have a minus "7"
    • PLEASE NOTE -- If "3" or more teams are tied, the tie-breaker shall no longer be "head-to-head", but shall start with "run differential"
  • Fewest runs allowed
  • Runs Scored
  • Coin Flip
  • NOTE -- Forfeits count as "5" (for the winning team) and "0" (for the team who forfeits)

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  • SEEDING OF TEAMS -- WHEN NOT ALL TEAMS PLAY ALL GAMES WITHIN THE POOL
    • NOTE -- When seeding teams into a championship and/or consolation round, teams will be seeded based upon the last round completed by all teams. (For example, if a team has only played 2 games of 3 games within a pool, no matter what the other teams have played in the way of games, if 2 games was played by all teams in the pool -- then the seeding will be based upon the first 2 games that everyone played.)

• The following Refund Policy applies:
  1. Written Notice more than 30 days prior to an event -- In all cases, a team must provide written notice to the Indiana Heat about their intent to withdraw from an event. If this notice is received by the Heat, at least 31 days prior to an event, the Heat will refund the entry fee less a Fifty Dollars ($ 50.00) administrative fee, which is non-refundable. Any refund payment, however, will not be processed until the end of the regular baseball season.
  2. Withdraw less than 30 days prior to an event -- There are NO refunds for any withdrawal within thirty (30) days of a scheduled Heat event.
  3. Cancellation of age division -- In the event an age division is cancelled, then the team shall have the right to play in a higher division, or to have the amount of the entry applied to another Heat event within twelve (12) months of the event.
  4. Rain and/or weather shortened events -- In the event rain and/or some other weather condition causes the event to be shortened, the refund policy is as follows:
     1. One game played -- 50% Refund
     2. 2nd Game -- As soon as the 2nd game of the event is started, there are no further refunds permitted. However, if a team elects, a team may attend another Heat event during the same season and receive a 50% discount from the entry fee of that event.

• INDIANA HEAT retains exclusive right to modify and/or amend these Rules and Regulations for Indiana Heat Baseball events. Each team is required to review the Rules and Regulations prior to attending this event, then to review the Rules and Regulations given to the teams at check-in. Each team will be required to follow the Rules and Regulations submitted at check-in, as those Rules and Regulations will contain any subsequent modification of these Rules and Regulations. It is anticipated that the Heat will make another modification of these Rules and Regulations prior to the start of the upcoming Heat Baseball season, which starts April 1st. Please check back prior to the event you are attending for any modifications and/or amendments.

THANKS FOR YOUR SUPPORT OF INDIANA HEAT BASEBALL